Position Description: The Annual Giving program assistant coordinates the administrative, mail (direct mail and e-mail), and data reporting efforts of the Office of Annual Giving. This position supports a wide range of complex administrative operations in support of the work including implementing, coordinating, and monitoring departmental projects, data analysis and integrity, budget oversight, and supervision of student employees.
Manage daily office functions
Oversee the department's incoming main line, e-mail accounts, and paper mail
Coordinate the production of all solicitation, stewardship, and reminder materials (direct mail, email, phonathon)
Run key fundraising software
Provide scheduled and as-requested data analysis to annual giving director, associate directors, and assistant directors showing real-time progress toward individual and team goals (including: daily, weekly, quarterly reporting)
Coordinate with Office of University Relations Information Services team to create and finalize new reports
Work with the assistant director overseeing student phonathon to support aspects of the calling program
Support the director, associate directors, and assistant directors of annual giving with volunteer and prospect management (prepare visit materials, visit reports, contact reports, training materials, etc.)
Oversee the department budget, track and pay invoices and prepare quarterly budget variance reports
Edit and update office's web presence
Develop and maintain department policies and procedures
Schedule and coordinate meetings
Interview, hire, and supervise student employees
Others duties as assigned
Oversee student workers
Coordinate with Career and Employment Services on hiring and management
Provide training for processes and equipment
Manage student schedules and workflow to meet deadlines and help achieve departmental goals
Prepare monthly budget reports
Track and pay invoices
Coordinate the quarterly Budget Variance Report
The successful candidate must be able to work independently as well as in a team. Have the ability to multi-task while setting priorities, and adjusting as necessary, with minimal guidance in order to meet all deadlines and achieve successful outcomes. The successful candidate must posse strong interpersonal and customer service skills, be detail oriented, and have excellent written and verbal communication skills.
Associates degree or equivalent and two years of full-time clerical experience OR equivalent combination of education and experience.
Ability to respectfully work, communicate and provide leadership within a diverse campus community
Knowledge of relational databases
Experience in a donor-centered fundraising/development environment
Ability to lift up to 50 pounds
the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.
About Puget Sound Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nations most prestigious academic honorary society. Visit 'About Puget Sound' (http://www.pugetsound.edu/about) to learn more about the college.
As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA
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Puget Sound is a highly selective liberal arts college located in Tacoma, Washington. Founded in 1888, the University of Puget Sound is rich in history and traditions enjoyed by generations of students, faculty, and community members. Puget Sound offers a four-year curriculum in the liberal arts tradition with more than 50 traditional and interdisciplinary programs as well as selected graduate programs that build effectively on a liberal arts foundation.