The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.The Fiscal Specialist 1 contributes to the growth and success of the Department of Radiology by executing the mission and vision. The Fiscal Specialist 1 will assist the Fiscal Administration Support Team (FAST) with a 12-month project.Fiscal Specialist 1 ProjectBuild and implement a departmental system for the executing, tracking and reconciliation of internal sales documents, external revenue and recharge center billing. -As part of system development and implementation, follow up with external research studies to complete pending and overdue payments to the UW.Develop internal policies and departmental guidelines for ProCard and Travel Reimbursement processing.Bring reconciliation of departmental budgets up to date by the end of the 12-month project period.As needed, process procurement and reimbursement requests on School of Medicine Radiology budgets.RESPONSIBILITIES:(Other duties may be assigned to meet business needs.)Fiscal Assignments:This position reviews, analyzes, records, reports, and initiates changes or transactions on a number of different expense accounts.Process travel reimbursements, electronic reimbursements, purchase orders, honoraria, expense transfers, and any other necessary transactions for employees at all sites of practice (UW School of Medicine, UWMC, HMC, SCCA, Seattle Children's Hospital, VA, NWH). Follow up with A/P, vendors, internal and external customers to resolve problems.Review and reconcile procurement card purchases. Acquire source documentation from card holders, assure that proper budget numbers and object codes are assigned in the PaymentNet system and enter the information in Purchase Path. Assist card holders with resolving vendor disputes. Disseminate Monthly Transaction Report to Card holders, obtaining their signatures.Record purchasing and reimbursement information for account balance and reconciliation purposes. Check current balances for available funds. Review for accuracy.Initiate, monitor, and reconcile reimbursements, purchases, and all other transaction types to various budgets following State, UW, SOM, and Department policies and procedures.Other Assignments:This position will be responsible for maintenance of day to day office activities and will share responsibilities for facilities management, surplus, inventory, and special projects.Self & Team Development:Act as a valued member of the administrative fiscal team that is collaborative, shares information and feedback, educated and trains self and other members of the department proactively. Participates in continuous process improvement, professional development, and customer service.Provide proactive, collaborative, and innovative contributions.Continue to grow in skills necessary for the position.Contribute to a team atmosphere in working with all internal/external customers.Other projects as necessaryREQUIREMENTS:Three years of fiscal record keeping experience, or equivalent education/experienceDESIRED:Four year degree Professional appearance and communication style Experience with budget reconciliation Intermediate Microsoft Excel experience (e.g. Pivot tables, if and lookup formulas, grouping, conditional formatting, hyperlinking, named ranges) Ability to read, understand, and follow guidelines and policies. Positive and collaborative nature.CONDITIONS OF EMPLOYMENT:Mission and Values:Mission: To meet the clinical needs of patients and families we serve, to train the practitioners and leaders of tomorrow, and to advance imaging sciences to improve the human condition.Values:QualityInnovation & ImpactLeadershipPartnershipFairnessAdditional Information:Supervision:This position reports to the Manager of Finance of the Radiology Department. Performs work under general guidance and supervision.Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; stand; walk; use hands to write, finger, handle or feel; and reach with hands and arms. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.Work Environment:Schedule is normally 8a to 5p, M-F, but is not always fixed and workload does vary. The incumbent¹s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessarySome travel between sites will be necessary by UW Health Services shuttles.Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.? These assessments may include Work Authorization, Cover Letter and/or others.? Any assessments that you need to complete will appear on your screen as soon as you select
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.