Administrative/Support, Human Resources, Other Staff/Administrative, Staff/Administrative
Employment Status: Full-time, "non-exempt" probationary and temporary appointment.
Work Schedule: Monday- Friday 8:00 a.m. - 5:00 p.m.
Deadline: This position will remain open until filled. Applications will be reviewed beginning January 11, 2019.
** Current employees will be given preferred consideration.**
THIS POSTING WILL BE USED TO FILL TWO VACANCIES: 1) Probationary/Permanent appointment 2) Temporary appointment
Overview: Under general supervision, the Payroll Technician II applies a general knowledge of payroll and personnel methods, procedures, and practices to perform common payroll and personnel transactions for specific actions, categories of employees or campus departments. Reviews and properly applies rules and regulations, existing California State University (CSU) policies and guidelines, state and federal laws, education codes and collective bargaining agreements. Prepares and processes a variety of standard, routine and common employment transactions including those for students, staff, and faculty. Researches and reconciles transactions and errors, trace and correct discrepancies ensuring all information is accurate and correct. Provides immediate, accurate and detailed information on employee payroll records as requested.
Under general supervision, the incumbent will perform the following functions:
Review and maintain information in the PIMS (State Controllers Personnel/Payroll Information Management System) and System-wide HR PeopleSoft databases, and audit for completeness, accuracy, and proper approval. Reconcile databases for data consistency. Maintain a complete understanding of both databases operating abilities.
Perform heavy data entry to process daily payroll documents that reflect payroll actions such as appointments, promotions, and terminations for long periods of time.
Ensure all fields are appropriately populated in State and PeopleSoft when preparing, processing, and reconciling leave status and accruals (vacation, holiday, sick, jury duty, bereavement, LWOP, AWOL, military, NDIL, IDL and compensatory time); and, changes in pay status (appointments, end of probationary periods, promotions, demotions, reclassifications, retirements, and separations).
Applying all rules and regulations applicable to hourly paid employees, establish appointments in PeopleSoft and PIMS databases, analyze the accuracy of payment requests to ensure compliance with the Fair Labor Standards Act (FLSA) requirements.
Provide standard information to various new and existing employees and departments regarding the proper rules and regulations pertaining to the State Payroll system, including attendance reporting procedures, completion of all payroll forms, and deadlines.
Provide information and support on payroll process to department coordinators.
Provide written instructions regarding CSU policies and procedures using all available reference material including websites, manuals, emails, and technical letters.
Responds to verification of employment requests.
Acts as main reception for Payroll Office including answering and responding to all walk-up inquiries and phone calls.
Incumbents may also work with representatives of other State agencies and third-party administrators; provide training to other payroll staff; run queries, validate results and prepare spreadsheets; draft and prepare memos; respond to inquiries relating to payroll and personnel rules, regulations, policies and procedures; prepare reports; and participate in the testing of payroll software upgrades and implementations as related to the position.
Incumbent must have a High School Diploma.
Two (2) years CSU payroll or Higher Education payroll experience.
Knowledge, skills, and abilities required for this position.
Knowledge of general office methods, practices, and procedures.
Knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
Ability to properly document formatting in order to independently prepare correspondence and communications.
Demonstrated competence to perform arithmetic computations, such as converting percentages to fractions rapidly and accurately.
Must be detail oriented and have strong organizational skills.
Ability to accurately maintain files and records and knowledge of office methods, procedures, and practices.
Ability to quickly learn the Uniform State Payroll Procedures Manual, Personnel Information Management System Manual, and other information found in state and university administrative manuals and guidelines.
Ability to quickly learn the Executive Orders published by the Chancellor's Office, applicable state and federal laws, education codes and collective bargaining agreements.
Demonstrated skill in the review of detailed numerical records or transactions to identify, trace and correct processing errors.
Ability to demonstrate an awareness and appreciation of the cultural diversity of the University community, and establish and maintain positive working relationships within and outside of the work group.
Demonstrated ability to work effectively as a member of a work team and ability to learn quickly and work under immediate supervision.
Demonstrated ability to understand and apply frequently changing payroll rules and regulations.
Ability to handle confidential documents and maintain confidentiality with discretion.
Strong computer skills and proficiency in MS Office, including Word, Excel, and Outlook.
Must have excellent customer service orientation, interpersonal, written and oral communication skills.
Demonstrated ability to communicate effectively to a wide variety of people in a positive, courteous and non-judgmental manner.
Ability to understand, review and compare tables, reports, and data queries.
Ability to work effectively under pressure, cooperatively, effectively and productively in a fast-paced complex environment with numerous competing demands and frequent interruptions.
Ability to work in a highly sensitive area.
Four-year college degree in, Business Administration, Human Resources, Accounting or related field.
Three to four (3-4) years CSU payroll or Higher Education payroll experience.
Two years of PIMS (Personnel/Payroll Information Management System) PeopleSoft Time & Labor and Absence Management experience is highly desired.
The incumbent who is entitled to reasonable accommodations must be able to sit for extended periods of time using a computer terminal, perform heavy data entry for extended periods.
Qualified individuals with a disability who can perform the essential function of a job, with or without reasonable accommodation. ADA protection only extends to persons with disabilities, as defined by the statute and by EEO_C regulations. Not all health or medical conditions are ADA disabilities, however, and frequently an employer will need to determine whether a particular applicant is a person with an ADA disability before determining accommodation obligations.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.