Classified Title: Sr. Academic Program Coordinator
Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.62 to $27.00 per hour Employee group: Part-time Schedule: Monday through Friday Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10001485-Department of Biomedical Engineering Personnel area: Whiting School of Engineering
Position will administer a growing academic training program. The successful candidate will possess excellent organizational skills, oral and written communication skills, and diplomacy. May perform duties of a sensitive and confidential nature.
Specific Duties & Responsibilities:
Will advise trainees at the postdoctoral level on available programs and program requirements. Will serve as first point of contact to all individuals regarding the academic program.
Will advise and consult with internal offices such as student affairs and the registrar’s office.
Will advise and consult with external contacts at partner institutions regarding the training program and pending student applications; will market training programs to other academic institutions and professional organizations.
Will exchange information with program directors and preceptors (faculty). Will provide student feedback to program leadership and make recommendations for improvement.
Academic Program Support:
Administer the new federally-supported IRACDA postdoctoral training program.
Develop and implement processes, procedures and systems to ensure trainee and mentor accountability.
Administer application system and admissions process.
Prepare and monitor appointments and terminations through NIH online system.
Maintain trainee database and provide content for annual progress reports.
Collect and analyze program surveys; Provide results and recommend improvements to faculty leadership.
Arrange travel for faculty and trainees as related to program activities
Serve as point of contact for the IRACDA training program.
Respond to inquiries by email and in person.
Serve as liaison between applicants, the admissions committee and faculty mentors.
Advise trainees on policies and procedures, and track trainee progress toward completion of requirements.
Provide data, guidance and support to program faculty.
Coordinate activities of program with partnering institutions (Morgan State and Coppin State Universities)
Provide consistent and ongoing communication and support to students in all academic programs.
Compose and design electronic and print materials such as announcements, newsletters, flyers and brochures.
Maintain program content on websites, print media, and university catalogs.
Craft and disseminate information to trainees, potential trainees, and colleagues at collaborating institutions.
Create and maintain content on the program website using WordPress.
Special Events and General Support:
Organize events which include, but are not limited to:
Faculty leadership meetings and conference calls
Regular progress meetings of trainees with faculty leadership
Annual events that include welcoming reception and retreat
Secure venues and catering for annual events
Edit own work and the work of others, to include re-writing when necessary.
Develop agendas and brochures, and event marketing.
Manage budgets related to annual events. Use independent judgment to effectively allocate resources.
Perform other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma/GED required
Bachelor’s degree in education, curriculum development or related field preferred.
Five years of progressively responsible administrative/academic experience required.
Experience working in a university setting preferred.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Special Knowledge, Skills, and Abilities:
Ability to utilize academic databases and admissions systems.
Ability to manage, organize and analyze datasets of student and programmatic information.
Ability to work comfortably and collaboratively with students, faculty, and academic officials.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
Creativity, good judgment, organizational skills, attention to detail, and ability to problem solve.
Must be independent, professional, approachable, and team-oriented.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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