The Administrative SpecialistIII provides key administrative support for the Office of Medical Education(OME) and performs functions as the coordinator of the Team-Based Learning(TBL) instructional sessions. This position serves as the College of Medicine(COM) representative on UTHSC technology committees, attends and preparesminutes for the OME Cabinet, Committee on Undergraduate Medical Education(CUME), Department of Medical Education (DOME) and other meetings asrequested.
DUTIES AND RESPONSIBILITIES:
Initiates the disposition of department surplus materials, furniture, and equipment.
Sends out meeting requests (e.g. Doodle polls) and coordinates with ITS to ensure meetings have Zoom Pro functionality.
Schedules and reserves computer labs for student assessments/testing. Serves as back-up proctor for exams.
Maintains the listservs for the COM and OME, including each student class (M1-M4), OME staff, committees, and DOME faculty.
Maintains and schedules COM events for the Medical Education conference room, TBL room, and Francisco lab.
Prepares travel arrangements for personnel in the OME including registrations for conventions/meetings and reimbursement of travel expenses.
Coordinates purchasing, contracts and other financial processes with other OME staff.
Orders office supplies, receives goods, and maintains records for purchases.
Provides technical support to faculty/staff in presentation of Team-based Learning (TBL) instructional sessions.
Distributes results of the exams to the Senior Associate Dean, Assistant Dean of Clinical Curriculum, Assistant Dean of Basic Science Curriculum, clerkship directors and coordinators.
Performs other duties as assigned.
Internal Number: 167545
The mission of the University of Tennessee Health Science Center is to bring the benefits of the health sciences to the achievement and maintenance of human health, with a focus on the citizens of Tennessee and the region, by pursuing an integrated program of education, research, clinical care, and public service.