Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Administrative Assistant, Clinical Programs supports the Executive Director of Development and Directors of Development for Clinical Programs. The Administrative Assistant is also accountable to the Associate Vice Chancellor for Medical Alumni and Development.
PRIMARY DUTIES AND RESPONSIBILITIES:
Data entry of confidential information requiring attention to detail and concise entry.� Generate and manage database reports.� Create and maintain spreadsheets to track and analyze data.
Maintain accurate daily appointment calendar for the Executive Director and Directors of Development utilizing an electronic calendar system. Schedule and coordinate meetings for directors.
Prepare and manage large mailings to donors and friends from start to finish, including collecting and merging data and printing the letters and envelopes.�
Answer, screen and direct calls; provide information in accordance with department policy.� Open and route incoming mail, route correspondence and other materials to appropriate staff.� Organize and maintain filing system for directors.� Operate office equipment: PC, printer, multi-line telephone, copier and scanner.�
Perform other duties as assigned.
High school diploma with a minimum of two years secretarial experience with high accuracy and experienced working in Excel.
Other relevant skills:
Excellent written and verbal communication skills. Strong knowledge of PC-based programs (Outlook, Word, Excel and PowerPoint). Excellent organizational and interpersonal communication skills. Must be able to exercise sound judgment, as this position has exposure to confidential information that requires a high degree of discretion. Ability to manage and prioritize multiple projects and work within deadlines with minimal supervision.
A college degree is preferred.
The hiring range for this position is $15.99 - $16.41 per hour.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in Alumni and Development programs for the School of Medicine. A & D programs is part of the Danforth Campus.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.