Mount Saint Mary's is the only women's university in Los Angeles and one of the most diverse in the nation. The University is known nationally for its research on gender equality, its innovative health and science programs, and its commitment to community service. As a leading liberal arts institution, Mount Saint Mary's provides year-round, flexible and online programs at the undergraduate and graduate level. Weekend, evening and graduate programs are offered to both women and men. Mount alums are engaged, active global citizens who use their knowledge and skills to better themselves, their communities and the world. www.msmu.edu.
Mount Saint Mary's University is an equal opportunity employer. The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters. A background check will be required.
To maintain efficient operation of the Department and integrity of student records. Organize, monitor and maintain all current and historical student records and files pertaining to pre-registration/registration processes, class list (roster) verification processes and grade roster distribution. Assist with academic classroom scheduling; handle all inventory and replenishment of supplies; respond to inquiries from, and process data received by, the College community; screen, handle and/or route calls, as appropriate; and receive and distribute mail to the proper staff members or offices.
Duties and Responsibilities:
Organizes, monitors and maintains all current and historical student records and files.
Processes forms received from University community.
Assists with the academic classroom scheduling.
Handles all inventory and replenishment of supplies.
Responds to inquiries from the College community.
Screens, handles and/or routes calls, as appropriate.
Receives and distributes mail to the proper staff members or offices.
Performs other job-related duties, as assigned.
Strong working knowledge of the office operations, policies, procedures and standard equipment.
Working knowledge of administrative services and protocol, in an academic setting.
Working knowledge of computers and word processing and database software applications (e.g. MS Word, Excel).
Abilities and Skills:
Effectively organize, prioritize and handle multiple tasks to meet established deadlines.
Analytical, detail-oriented, accurate and flexible.
Ensure the consistent accuracy and timely updating of paper and computer database records.
Exercise sound judgment and decision making. Ability to work well with diverse populations.
Superior organizational skills. Strong oral and written communication, prioritization, interpersonal, and customer service skills.
Accurate data entry skills at a rate of 45wpm or more.
Bachelor's Degree Preferred.
Two or three years of secretarial/clerical experience working in a public relations service environment.
Work Location: Chalon Campus (West Los Angeles)
Start Date: Immediately
Applications Deadline: Open until filled
The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University.
Mount Saint Mary's University is an independent, Catholic, liberal arts university which provides a values-based undergraduate education for women, as well as innovative programs for professional men and women on two historic campuses in Los Angeles. The Mount is the only Catholic university primarily for women in the Western United States. It is also nationally recognized for its academic programs, its culturally diverse student body, and its focus on preparing the next generation of citizen leaders.