The Academic Administrative Assistant I is commonly the second administrative support position in an academic teaching department; the Academic Administrative Assistant I may be the primary administrative support position for an academic teaching department which has other positions (academic advisors, the Department Head, etc.) who assume responsibility for some of the administrative support responsibilities or for an academic program within an academic teaching department. The Academic Administrative Assistant I performs administrative support duties common to academic teaching departments as determined by the department head and works with a limited number of administrative and financial processes.
Description of Primary Duties:
1. Oversight of front desk/reception area, which includes assisting/supporting students and faculty. 2. Supervision of student office workers including scheduling and time reporting. 3. Manage department textbook orders. 4. Organize and conduct student evaluation process. 5. Maintain inventory of supplies. 6. Maintain updated departmental website. 7. Maintain check-out system for department equipment (e.g., laptop, digital cameras). 8. Monitor department keys, including requests and audits. 9. Maintain syllabi digital files. 10. Assists with organizing meetings and reserving rooms as needed. 11. Knowledge of Microsoft Office Suite, Blackboard/Canvas, and Webpress is a plus.
Minimum Acceptable Qualifications:
Education/Experience: A high school diploma or the equivalent and two years of general office experience or an equivalent combination of education and general office experience is required.
Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. Must have a working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department. Must know how to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations. Effective verbal and written communication skills are required. Must be able to train, assign work, and review the work of student workers. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.
Special Instructions to Applicants:
The first date of consideration is February 1, 2019, and review of applications will continue until position is filled.
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