Job Requisition Number: 26388. The Haas School of Business develops path bending leaders - individuals who redefine how we do business. Berkeley-Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs. A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, Development and Alumni Relations.
Berkeley-Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually. Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley-Haas as a place to learn—and a place to work.
To learn more about the Haas School visit: http://www.haas.berkeley.edu/haas/about/employment.html
•Materials prep, submission fee support. •Seminar support including schedules and catering arrangements. •Create daily schedule and provide information for guest speakers, visitors. •Provide word processing, copy writing, editing, proofreading for research papers, manuscripts, and correspondence, including letters of recommendation. •Monitor research funds including materials purchases and payroll expenses for research staff. If position is through Haas allocations, track in BAIRS, funded through external sources, work with grant administrator to monitor expenditures. •Notify PI of any impending deficits due to regular payroll charges or expense allocations related to research staff and coordinate with Research Staffing Administrator on any changes to staff appointments. •Resolve simple software/hardware problems. •Update and maintain WEB pages using knowledge of HTML. •Navigate faculty through Haas and UC policies and procedures to reach academic goals. •Provide information and supporting paperwork to the business services administrator to ensure timely payment and reimbursement processing. •Provide tracking of paperwork submitted for individual faculty for Travel and Entertainment (meals related to UCB mission) reimbursement. •Manage Purchase and Payment requests (shopping carts) with Haas Business and Campus Shared Services. •Reserve meeting space and AV reservations. •Restaurant, taxi, hotel and airline reservations. •Obtain and provide parking passes for class visitors and guests. •Order supplies and request repairs of office environments and equipment. •Order journal subscriptions, membership renewals, software, books, research and instructional materials (other than textbooks), etc. •Coordinate with Haas units for expenditures and corrections. •Provide mail, fax, FedEx and courier services. •Questionnaires, surveys, flyers, posters, door cards and nametags. •Provide faculty merit/promotion support under the direction of Academic Affairs.
CAREER DEVELOPMENT •Work on special programs as assigned. •Attend classes which will enhance expertise in job areas. •Serve on departmental and campus-wide committees as appropriate. •Participate in activities that enhance the campus community and/or larger community to further University service. •Maintain knowledge of (unit name) business processes in order to provide back up to other support staff in the unit.•Related experience in providing administrative support to a group of 8 – 12 faculty or managers (from an accredited degree granting university/college) or similar environment. •Demonstrated experience providing high level of customer service. •Attention to detail while managing shifting priorities. •Accurate record keeping, organizational skills and experience with online accounting systems. •Experience with scheduling for groups as well as creating individual visit itineraries. •Demonstrated strong written, editing, and verbal communications skills, with excellent interpersonal skills. •Demonstrated ability to manage high volume incoming email from faculty, students and external customers. •Demonstrated ability to learn and adapt to new business processes and software tools on a frequent basis. •Demonstrated intermediate-to-advanced skills using Microsoft Office Suite (Word, Excel, PowerPoint) •Demonstrated ability to take initiative and be proactive especially in problem solving; utilizing resources for clarification and/or instructions to increase efficiency. •Effective interpersonal and relationship-building skills for working in a large community. •Well-developed interpersonal communication with a high level of diversity awareness. •Demonstrated ability to be reliable and punctual in attendance and output. •Demonstrated effectiveness providing service to diverse populations and engaging on diverse teams. •Experience engaging diverse teams
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.