Administrative/Support, Education/Training, Other Staff/Administrative, Staff/Administrative
Employment Status: Temporary "non-exempt" positions (with the possibility of the full-time positions converting to probationary).
Work Schedule: Monday – Thursday, 9:00am – 5:30pm and Friday, 8:00am – 4:30pm
Salary: Salary is commensurate with experience.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning March 11, 2019.
Required Application Materials: All applicants must attach a writing sample that best demonstrates writing ability. The writing sample must be personally drafted and can be either a memo, business e-mail communication or staff report.
Current employees will be given preferred consideration.
Under direct supervision of the Department Chair, the Administrative Support Coordinator I will serve as one of two administrative support staff in the Department of Teacher Education and Foundations.
The incumbent will provide clerical support to the department chair. In addition, they will act as the primary receptionist for the department office, answering phones and assisting visitors which may include credential and graduate students, faculty, staff and other visitors. The incumbent will be responsible for maintaining knowledge and compliance with policies and procedures related to department programs and variety of student related paperwork, travel, purchasing, faculty recruitment and maintaining faculty files. Other duties include coordination of meetings, events and related hospitality. The incumbent will also be required to participate in college events outside of regular office hours including commencements, credential ceremonies and any other events supported by the college.
Education and Experience:
High School Diploma or equivalent.
Applicants must possess the equivalent of three (3) years of experience in general office clerical work.
Applicants must have experience using standard office software programs such as MS Word, MS Excel, MS Outlook and Adobe Acrobat.
Knowledge, Abilities, and Skills:
Applicants must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices.
Applicants must have the ability to coordinate and prioritize many different tasks, determine the relative importance of each, set deadlines, and complete projects accordingly.
Applicants must have the ability to accurately maintain records and files.
Applicants must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, have the ability to multi-task and independently make decisions on a day-to-day basis.
Applicants must have demonstrated the ability to maintain a high degree of confidentiality.
Applicants must have the ability to draft and compose correspondence.
Applicants must have the ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.
Applicants must have the ability to learn, independently interpret, and apply a variety of academic and organizational policies and procedures.
Experience working directly with students.
Experience maintaining records and documentation.
Knowledge of PeopleSoft or a similar platform.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.