Mount Saint Mary's is the only women's university in Los Angeles and one of the most diverse in the nation. The University is known nationally for its research on gender equity, its innovative health and science programs, and its commitment to community service. As a leading liberal arts institution, Mount Saint Mary's provides year-round, flexible and online programs at the undergraduate and graduate level. Weekend, evening and graduate programs are offered to both women and men. Mount alums are engaged, active, global citizens who use their knowledge and skills to better themselves, their communities and the world. www.msmu.edu
Mount Saint Mary's University is an equal opportunity employer. The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters. A background check will be required.
Duties and Responsibilities:
Orders and monitors office supplies.
Processes check requests/purchase orders and maintain department operating budget
Responsible for department reception (welcoming students, answering phones)
Schedules advisor appointments
Supervises student workers
Facilitates office and equipment maintenance and repair
Updates departmental website as requested by Chair
Provides department typing and data entry
Analyzes office needs and designs systems to meet them, provide computer support for department, type documentation as well as other computer-related tasks
Maintains records related to checking in/out technology, departmental resources, etc.
Represents department at Committee of Staff (COSA) and Disaster and Emergency Response Team (DERT) meetings
Travels to Chalon as needed
Any other administrative assistance as needed by departmental faculty, Chair, and Credential Analyst
Perform other job-related duties as assigned
Strong working knowledge of an office environment, policies and procedures.
Good working knowledge of the English language.
Strong working knowledge of computers and word-processing, spreadsheet and database software applications - specifically, MS Office (Word and Access), Excel, and Colleague.
Abilities and Skills:
Strong organization and prioritization, oral/written communication, interpersonal and basic mathematics skills.
Efficient and accurate typing and filing.
High school diploma or equivalent.
College coursework in administrative science, computers and/or related subjects a plus.
A minimum of one year of administrative or clerical experience, preferably in a college setting preferred.
Work Location: Doheny (Downtown Los Angeles)
Start Date: Immediately
Applications Deadline: Open until filled
The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University.
Mount Saint Mary's University is an independent, Catholic, liberal arts university which provides a values-based undergraduate education for women, as well as innovative programs for professional men and women on two historic campuses in Los Angeles. The Mount is the only Catholic university primarily for women in the Western United States. It is also nationally recognized for its academic programs, its culturally diverse student body, and its focus on preparing the next generation of citizen leaders.