Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States as rated by U.S. News & World Report 2018-2019 "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UW Medical Center has again earned U.S. News & World Report's No. 1 hospital ranking in Washington State and in the Seattle metropolitan area. It is the seventh consecutive year that UWMC has achieved both distinctions.UWMC is operated by the University of Washington (UW) and serves as a training site for UW's School of Medicine. The University of Washington is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.The Administrative Assistant, Ambulatory Facilities, Ambulatory Administration, UWMC:Provides support to the Manager, Ambulatory Facilities and Ambulatory Facilities ManagerProvides direct administrative support to the positions above (including meeting scheduling, calendar maintenance, handling of confidential and sensitive materials); scribe and maintain file of meeting minutes for various facility operational meetingsPrepares reports as needed/requested by the positions above for Ambulatory Care Director(s) or Associate AdministratorAttend meetings as administrative representative when requestedServe as a liaison for the positions above or other Ambulatory leadership with other departmentsRespond to inquiries and requests for information and provide data as requested (UW Real Estate Office, UWMC or Ambulatory leadership for example)Support preparation and organization of materials and documentation for the annual budget processMaintain supplies and materials for Ambulatory facilities footprint (UWMC-Roosevelt,Eastside Specialty Center, MS Center at Northwest Hospital, Sports Medicine ClinicAt Husky Stadium, South Lake Union clinics at 750 Republican Street, floors 1-3)The Administrative Assistant 2 will also:Participate in review of and data collection for ACD off site "book of business"Ongoing maintenance of fire and disaster forms and drill sheetsOngoing maintenance of fire drill clipboards and materials Ongoing maintenance of drill completion check listOngoing maintenance of forms and check lists for Ambulatory off-site clinic disaster bindersMaintain command center supplies at UWMC-RooseveltMaintain list and assist managers with maintenance of disaster supply kitsMaintain triage cart at UWMC-RooseveltProcess requests for keys and access cards at various sites as neededMaintain RN-on-call cart and supplies at UWMC-RooseveltLabel and maintain batteries on a regular schedule for walkie talkies at UWMC-Roosevelt clinicsAssist with coordination of clinic moves and relocationsSurplus property managementProvide Support to the Ambulatory Care DivisionPrepare reports and surveys as requestedMaintain compliance related tasks (assist with/attend Environmental Tours at any named sites when requestedProvide Support to Ambulatory Administration Office at RooseveltProvide back up and coverage for positions above as requestedAssist with office operations as requested (will cross train with Administrative Assistant in the areas of reception duties, office machine maintenance, mail sorting, receipt and send off of lost and found items, for instance)Perform daily code cart checks for first floorPrepare and distribute monthly RN on call schedule for UWMC-RooseveltAssist and support Division-wide events and support of recognition eventsSchedule and disseminate schedule for Employee Health visits to RooseveltProvide outstanding customer serviceMaintain positive relations and interactions with staff, managers and leadershipSupport teamwork and communicationRepresent Ambulatory Care Division to the campusREQUIREMENTSRequires High School/ GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.