As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years.UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow's physicians, scientists and other health professionals.UW Medicine currently has an outstanding opportunity for a Director of GME Finance. The individual in this position will be responsible for oversight of UWSOM's self-sustaining "Single Source" funding mechanism, which is comprised of an annual budget of over $100M, monthly tracking and billing for trainee activities, budgeting and financial reporting of the GME program and coordinating other activities between the GME Finance Office, 19 clinical departments, the SCH GME Office, the VA Education Office and 37 affiliated sites. This position serves as the key institutional resource to address issues and concerns regarding GME finance topics from UWSOM Departments, UW Medicine and affiliated training sites and GME leadership. The Director of GME Finance reports to the School of Medicine Director of Business and Operations Management, and will have operational accountability to the Vice Dean for GME and Assistant Dean for GME.The position responsibilities include:Oversight and management of resident and fellow training time tracking and billing, which is currently conducted in the MedHub residency management systemBudgeting and financial reporting for the Single SourceOversight of annual processes core to the operations of the GME Finance OfficeDevelopment, maintenance and communication of policies and procedures in support of GME Finance operationsManage all aspects of billing related to Residents and FellowsClosely work with the hospital administration on GME related topics, in addition to the UWSOM leadershipUnderstand Union negotiations and implement operationally all financial aspects of bargaining outcomeUW School of Medicine (UWSOM) has one of the largest sponsors of Graduate Medicine Education (GME) programs in the US, with over 100 ACGME- and CODA-accredited residency and fellowship programs, and approximately 1500 trainees. The majority of trainees are located in Seattle at UW Medicine locations and affiliated locations including but not limited to: Harborview Medical Center (HMC), University of Washington Medical Center (UWMC), Seattle Children's Hospital (SCH), VA Puget Sound (VA) and the Seattle Cancer Care Alliance. Trainees also rotate to over 32 other locations/institutions, primarily throughout the five-state WWAMI (Washington, Wyoming, Alaska, Montana, and Idaho) region. DIRECT MANAGEMENT RESPONSIBILITIESOversight and management of resident and fellow training time tracking and billing:Oversee and manage staff in the monthly billing and collection from affiliated medical centers.Ensure program compliance with GME billing and tracking policies and procedures, including working with and providing training to 100+ program administrators who submit monthly billing data in residency management system.Bring continuous thinking and improvements to the current billing and scheduling system residency management systems.Lead negotiations and ensure efficient communication with GME's primary vendors.Budgeting and financial reporting for the Single Source:Preparation of the GME budget, including expenditures of both the GME Finance Office and the GME Office.Preparation for monthly accrual based financial reports for GME Finance Office.Preparation of monthly unit spending reports for programs and quarterly financial reporting to the hospitals documenting budgeted to actual FTE utilization.Reconciliation of program FTE overages and confirming funding for extensions of training with hospital leadership.Oversee the following annual processes, which are core to operations of the GME Finance Office:Onboarding of new trainees and processing promotions/changes of existing trainees. Execution of annual institutional Single Source Service Agreements.Execution of annual program Single Source Service Agreements.Participate in annual process to revise training programs' trainee allocations.Annual Medicare and Medicaid Cost Reports and IRIS Reports for UWMC, HMC, SCCA, NWH, VMC and SCH.Develop, maintain and communicate policy and procedures in support of GME Finance operations.Ensure compliance with Medicare and Medicaid regulations, which will include working with experts within the Medical hospitals and UW's financial intermediary.Ensure that resident and fellow training time tracking and reporting policies and procedures are compliant with Medicare and Medicaid requirements.Document all program policies and procedures and supporting regulatory requirement as appropriate.Education of Program Directors and Administrators on GME financial policies and procedures, and related matters.Review, evaluation and implementation any potential system changeWill require assessment of business requirements and coordination with the GME Office to mitigate impact on programs, hospitals and other key stakeholders.SHARED MANAGEMENT RESPONSIBILITIESThe Director works with the GME programs and finance offices of the affiliated Medical Centers (including UWMC, HMC, SCCA, SCH and the VA) and other affiliated organizations, and the UW Attorney General's Office to:Develop accurate Medicare and Medicaid Cost Reports in support of the GME programs.Provide accurate data to inform SCH's HRSA Cost Report and VA's annual cost reporting.Ensure that resident and fellow training time tracking and reporting policies and procedures are compliant with Medicare and Medicaid requirements.Monitor trends, initiatives and regulatory changes that affect graduate medical education finances and affiliated hospitals.COORDINATION & LIAISON RESPONSIBILITIESCoordinating administrative and other matters that involve financial policy issues with the UW Medicine COO, UW Medicine Controller, Vice Deans, and Executive Directors. Participate on meetings with Departments pertaining to GME Finance.SUPERVISORY RESPONSIBILITIESThe GME Finance Office has two staff which the Director will be responsible for:Supervision and management of staff.Staff hiring, training and development.Completion of annual reviews.Manage, monitor and mentor the work duties of the GME Finance staff to be sure that all work is being performed in an efficient, customer-friendly and timely manner.Other Duties as AssignedREQUIREMENTSBachelor's Degree in Business andFive years of related experience in financial reporting and managementExperience in FinanceDESIREDFive years of related experience, preferably in hospital or large medical system. Extensive knowledge of regulatory requirements that impact academic medical centers.Experience with Continuing Process Improvement/Lean management is preferredLean or Continuous Process Improvement certificationCONDITIONS OF EMPLOYMENTApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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