As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We offer a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research and creative practice, connected learning, and community engagement. UW Bothell's current enrollment is approximately 5,500 students. More than 90 percent of undergraduates are from Washington State, and approximately half are first-generation college attendees or come from underrepresented groups. Located along wetlands and a river north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership throughout Washington and beyond. Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. To learn more, read our Diversity Statement.UW Bothell has an outstanding opportunity for an Project Specialist.DUTIES AND RESPONSIBILITIES Project Coordination and Support:Provide estimates for requested work that may include multiple trades, materials, and outside contractor labor. Develop estimates and track them through the system. Oversee approved work and issue work orders.Coordinate departmental work orders which may include improvements to plumbing and electrical systems, carpentry work, and moving and resetting furniture.Manage the departmental painting schedule for 1.0 FTE Painter, prioritizing maintenance work and projects, balancing priorities for both institutions and customers.Assist with annual and biannual deferred maintenance planning for the department, including tracking projects, providing budget oversite, and managing the parts and pieces of deferred maintenance projects. Track expenditures and capital budgets.Submit permit applications as needed to jurisdictions including the City of Bothell and the Department of Labor & IndustriesDepartment Administration: Act as the department's contact for shutdown requests for building system shutdowns for projects and routine maintenance. Develop a system for tracking shutdown requests. Review and route requests for approval, issuing work orders for staff to complete shutdowns. Communicate with building coordinators and the campus community about impactful shutdowns.Develop and manage a project file system for the Facilities department that may include managing and archiving AutoCAD drawings, project specifications and submittals, and communication.Manage service contracts with routine vendors to complete routine and preventative maintenance on building systems.Draft and approve departmental communication out to the campus for impactful work that may include road closures, system shutdowns, pedestrian walkway re-routing, window washing, etc. Liaison with Campus Events, BuildingCoordinators and other campus partners to reduce impact.Manage contractor site visits, including departmental communication, coordinating key check-out, and after hours access.Customer Liaison & Project Coordination:Act as the department's main point of contact for our campus partners, including Cascadia College, Housing and Food Services, the Activities & Recreation Center, and others. Coordinator work orders involving multiple department units and projects involving outside contractors. Schedule and communicate with our campus partners about the work. Other duties as assigned.REQUIREMENTSBachelor's Degree in Business, Construction Management, Project Management, or related field.At least three years' experience in facilities or project coordination.Strong Microsoft suite skills.Strong oral and written skills.Ability to read construction drawings and specificationsAbility to work effectively and cooperatively with the public, students, faculty, and community members including those from various cultural and socio-economic groups.Must be dependable, accurate, and have attention to detail. Regular, predictable attendance is requiredEquivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIREDExperience using a Computerized Maintenance Management SystemCertified Educational Facilities Professional certificationAutoCad skillsCONDITION OF EMPLOYMENTThis position is assigned a Monday - Friday day shift position with the requirement to occasionally work after-hours and on weekends to accommodate scheduling. This position will also be required to respond to emergencies if they occur while on or off duty. BENEFITSAs a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.