As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years.The University of Washington Tacoma is a growing, urban-serving university that is deeply invested in its local communities. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma's commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here.Our Office of Advancement has an outstanding opportunity for an Administrative Assistant 2. This position will be supporting a few different projects during this appointment period, to include projects related to state and federal reporting, UW reporting, gifts and stewardship programs.In support of these projects and under general supervision, this position will independently perform administrative assignments of increasing variety and complexity that require knowledge of University of Washington, departmental, or unit policies and guidelines, and the use of judgment in non-routine matters.Type correspondence, memoranda, reports, and forms from handwritten notes, or typewritten copy, using word processing, spreadsheet, and other software applications; may update website or social media textPrepare and proofread letters, presentations, and departmental materials for typographical and spelling errors based on predetermined contentStack, stamp, open, code, sort, file or alphabetize correspondence, records, or materials according to established procedures and predetermined categories; maintain files and records; open and date-stamp incoming mail; sort and route mail; pick up and prepare outgoing mail; maintain logs, lists, rosters, directories, and other records;Answer telephones; following clearly established guidelines, answer routine questions; receive and refer visitors; function as a receptionist;Operate a variety of office equipment, such as computer/word processor and associated software, calculator, document imaging, printers, multi-line phone system, and copy machine; may request office equipment maintenance or facilities repairs;Track and receive office supply inventory, order and stock supplies, and maintain records of orders;Perform complex rapid data entry tasks;Responsible for processing all cash and check gifts and pledge payments, ensuring accuracy and correcting errors; initiate tracking to ensure appropriate handling.Process stewardship correspondence appropriate for each gift.Maintain and report on up-to-date biographical information on donors; gather data related to donor gifts; pull necessary information to independently generate reports.Assist with maintenance of the Advance database; update demographic and biographical information regarding the University's alumni and donor population.Support committees chaired or staffed by the Vice Chancellor; responsible for scheduling and meeting notes/minutes; identify and track meeting outcomes/next steps and ensure appropriate follow up.Assist with tracking and reporting RSVPs and answering general questions for Advancement events. Arrange departmental events or student-related functions;Schedule meetings, maintain multiple calendars, coordinate venues, take minutes of meetings, edit and summarize minutes for distribution;Coordinate travel arrangements and itineraries with external agencies or contacts following University of Washington and departmental policies; prepare and complete travel expense reports, timesheets, payroll reports, and personnel forms;Establish and manage departmental files and record keeping systems in accordance to established record retention cycles;Review and assess content of documents and data for accuracy following University of Washington and departmental guidelines and policies, initiate corrections as necessary;Track and maintain records for expenditures, revenue, and other financial records, may create reports as requested;Execute processing of all daily and monthly fiscal transactions.May provide work direction to lower level staff and student assistants and assist in orienting and training new staff;May handle sensitive and confidential documents or materials;Assist Director of External Relations with quarterly lobbying reports, scheduling meetings and events with state and federal legislatorsPerform other duties as assignedOffice CoordinationAnswer phones; retrieve and process voicemail messages; receive and refer suite visitors, escorting to meetings as needed. Ensure a welcoming atmosphere for guests in the Advancement Office by maintaining orderly reception area and conference room. Monitor and order office supplies.Manage onboarding of new Advancement staff; order name tags and business cards; ensure new hire paperwork is completed; arrange for login, telephone, folder access, etc.; provide office orientation and training.REQUIREMENTS:High school graduation or equivalent AND two years of office or administrative experience OR an equivalent combination of education and/or experience.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.