Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States, and ranked as the number 1 hospital in Washington State, as rated by U.S. News & World Report 2018-2019 "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC is operated by the University of Washington (UW) and serves as a training site for UW's School of Medicine. The UW is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.UWMC Administration has an outstanding opportunity for an Administrative Specialist. This individual will provide executive level assistance and administrative support to members of the Executive Leadership Team for the University of Washington Medical Center (UWMC). Organizes and manages the overall business affairs of assigned Associates. Responsible for providing overall support of the administrative operations, systems and resources which support the Associate's department.Confidential liaison for assigned Associates.Maintains complex calendar, screens assigned Associate's electronic mail and correspondence and communicates time-sensitive information; independently responds to author with requests for written or reporting tasks as deemed appropriate. Independently requests follow-up and action as warranted and establishes priorities, ensuring that all official and social obligations are met and materials are prepared to meet professional commitments.Independently delegates incoming correspondence to other administrators and department managers for response and/or action and provides significant support in the development, implementation and interpretation of medical center policies, programs, goals and objectives.Consistently provides medical center executive management with the administrative oversight necessary to stay abreast of factors internal and external to the hospital. Ensures timely and effective communication between executive leadership and key customers. Translates and articulates senior leadership's vision, values, and mission for the organization. Exercises independent judgment in responding to a wide variety of non-routine matters. Performs other related duties as assigned.Responsible for project coordination between Associate Administrators, Directors, Managers, and Department Heads with the Associate's Office. In addition, this position requires a commitment to excellent customer service to ensure expectations are met within the many interdependent relationships.Responsible for analyzing and prioritizing the functions that need to be performed by the assigned Associate's Office to ensure compliance with The Joint Commission requirements, Department of Health standards, and medical center approved policies and procedures. Follows up on all reports from regulatory agencies such as state and county health departments, The Joint Commission, etc., and coordinates responses to assure compliance within the required time frames.Arranges and coordinates administrative aspects of projects for services the medical center shares with other hospitals and health care providers, including personnel, management information systems, laundry, marketing and financial services, to ensure continued quality interface with these services and operations. REQUIREMENTS:Bachelor's degree in Business Administration AND 4-5 years of progressively responsible administrative/management experience in a large, complex organization.Basic computer knowledge. Ability to handle executive level confidential information with high level of tact, discretion and diplomacy. Ability to work under pressure of frequent deadlines, constant interruption, and changing priorities in a high volume academic setting. Excellent oral and written communication skills, including demonstrated competency in preparation of correspondence, written reports, and minute taking. Proficiency with MS Word for Windows, Electronic Calendar, Email, Excel, and PowerPoint (or comparable graphics software). An equivalent combination of education and experience may substitute for stated requirements. DESIRED:Two years of experience providing executive-level support in a health care/higher education setting preferred.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.