As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years. UW Facilities manages the University's buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Utilities & Operations, Building Services, Transportation Services and Safety. Supporting these groups, as well as the separate Emergency Management team, are the Business Intelligence & Information Technology group and the Finance & Administration group. UW Facilities Finance & Administration provides support to a variety of operational departments within UW Facilities. UW Facilities is one of the largest and most diverse administrative units on the Seattle campus supporting a large urban campus. This position focuses on the portfolio of assets comprised of over 1.2 million square feet of space leased as tenant in office, clinic, laboratory, academic, and residential space. The portfolio also includes two million square feet of University-owned commercial space in downtown Seattle and on three campuses, and over one million square feet of University-owned facilities located outside of the main campus. We have an outstanding opportunity for a Facilities Property Accountant to work directly with the Accounting Manager in the financial management of the property portfolio for the UW. The primary purpose of the position is to assure the University leasing activity is compliant with all accounting and taxing guidelines. This position will audit accounting transactions and entries related to the leased and owned real estate portfolio prepared by third-party managers. The Facilities Property Accountant is the primary accounting contact for projects in which the University of Washington is acting either as landlord or tenant. The Facilities Property Accountant is responsible for implementing procedures, maintaining controls, and preparation of accounting entries where no third-party manager is utilized. The Facilities Property Accountant will be part of a team who support UW Facilities with data, reports, and analysis used to advise management to make operating decisions. The Facilities Property Accountant must work independently to meet very specific deadlines, resolve problems, analyze data and make recommendations to management. Strong communication skills and a customer service focus are necessary as this role will be in contact with over 200 University department heads, external property management companies, and private tenants. The tasks require a high level of detail and good organizational skills. The Facilities Property Accountant will work through position complexities by paying attention to detail, thorough review and consultation with the resources available both internally in UW Facilities and externally.Responsibilities include:Lease Accounting Compliance and Auditing (40%)*Audit the charge and collection of leasehold excise tax (LET) by third party property manager. Compile and prepare quarterly filing of LET to the Department of Revenue (DOR). Assure that the University is in compliance with all LET guidance provided by the DOR.*Audit all lease financial data input into the Yardi property management software for accuracy and compliance with lease terms.*Review and analyze landlord CAM reconciliations and annual operating budgets for reasonableness and lease compliance. Prepare comparative analysis across the lease portfolio to inform management of operating expense trends. Audit of landlord operating expenses as appropriate.*Audit percentage rent payments for retail tenants to ensure lease compliance. Assure that business filings of retail tenants are compliant with reported sales used to calculate rent paid to the University.*Compile 1099 data from third party property managers and audit for IRS compliance. Prepare the annual 1099 data files based on UW Facilities activity combined with third-party data.Property Management Accounting and Reporting (40%)*Process billing and receipt of all rental income when the UW is a landlord. Follow up on any discrepancies with tenants. Annual rent collections exceed $25 million.*Process payments for UW leased space as well as ancillary payables related to the leasing portfolio. Annual payments exceed $90 million.*Audit financial statements prepared by 3rd party property managers for accuracy and completeness.*Monthly reconciliation of various budgets and bank accounts.*Manage the accounting for real estate gifts, acquisitions, and dispositions.*Assist with the annual external audits by preparing reports and financial analysis of activity.UW Facilities Analyst (20%)*Work with a team of senior financial analysts to:oEnhance current processes and create reporting efficienciesoDevelop customized financial analysesoServe as a financial resource for UW Facilities projects by providing analysis and reporting.Core Competencies*Demonstrate personal integrity and trustworthiness.*Manage stressful situations and changing priorities effectively.*Anticipate, recognize and resolve problems.*Be responsible and accountable.*Use organizational skills and provide attention to details.*Maintain a positive, optimistic, and success-oriented attitude.*Exercise professionalism, which includes being tactful and courteous.*Exhibit a professional work ethic.*Continuously promote a safe work environment.Requirements include:*Bachelor's Degree in accounting, business administration, or closely related field plus 3 to 4 years' relevant experience*Proficiency in reading and analyzing payment and accounting provisions of leases. Ability to exercise independent judgement in interpreting and ensuring compliance with the lease contract relating to payments and recharges.*Ability to analyze and prepare property management financial statements.*Proficient user of Microsoft Office software suite, with a strong background in Excel.*Excellent written and oral communication skills.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.Desired:*Working knowledge of the UW financial accounting systems.*Knowledge of Yardi, Asset Works, or PM Web software.*Strong analytical skills, including pivot tables and advanced formulas.Conditions of Employment:*Must be able to work in a non-smoking environment.*Regular and predictable attendance is required.As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.