Research - Laboratory/Non-Laboratory, Staff/Administrative
The Department of Laboratory Medicine and Pathology serves as a regional resource for clinical laboratory services required for patient care, research and educational programs in laboratory medicine. The department now employs 900 people who work at the award-winning University of Washington Medical Center (ranked among the top medical centers in the United States as rated by U.S. News & World Report), Harborview Medical Center (the region's only Level I Trauma center, known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD CARER, and mentally-and medically-vulnerable populations.), and many other clinical and research facilities in the area. The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement and natural beauty.
Our Laboratory Medicine Department has an outstanding opportunity for a full-time, day shift, FISCAL SPECIALIST 2. Under the direction of the operations manager, perform a variety of complex and varied fiscal administrative support functions such as maintaining comprehensive fiscal recordkeeping systems, coordinating diverse unit-wide fiscal support functions such as invoice processing, travel/employee reimbursement, purchasing and fiscal planning. With strong knowledge of procuring goods and services.
Ability to perform Fiscal specialist 1 duties
Manage record and changes on budgets and object codes for Purchasing Department.
Provide guidance and make recommendations on budget and code allocation to Buyers and labs.
Work closely with the Program Manager to ensure services and standing orders are up to date with the lab using records in Ariba, HEMM and PurchasePath
Participate actively in establishing and maintaining accounts payable fiscal activity goals, policies and procedures.
Participate in monthly meeting with Grant and finance team to establish better processing within the Department
Actively in communication with the Grants team to ensure grant budget in use is active and up to date and active.
Analyze, review and plan best action for Pathology merge in accordance and compliant with Purchasing’s invoicing process/SOP, Procurement standards, financial data, and Audit trails.
Establish, create /update SOP and maintain a comprehensive system for recording, reconciling, analyzing and investigating vendor statements with both the payments in all UW accounts payable system
Communicate with appropriate staff and labs to obtain needed information including invoices approvals and assuring compliance with all policies and procedures.
Review, Resolve and release invoices via UW E-procurement, HEMM and Procard
Review and Resolve Vendor credit hold due to outstanding invoices
Process all UW purchasing supported Department’s Employee and Travel reimbursement
Prepare invoice vouchers in Procurement and HEMM
Prepare monthly shipping charges report to the finance team
Perform monthly Procard reconciliation (own and UW supported labs)
In the event of an audit, assist in necessary analysis and provide required documentation.
Effectively and independently communicate and resolve problems and inquiries with Procurement, buyers, labs and vendors
Ability to process standard one-time order as a back up
Monitor the purchase queue on a daily basis, review purchase requests for compliance; assist requestors with completing procurement process (e.g. obtaining official quotes, sole-source justification statement).
Perform other miscellaneous assigned tasks and projects
REQUIREMENTS Two years of experience at a level equivalent to Fiscal Specialist I AND 15 quarter hours or 10 semester hours of college level accounting OR Equivalent education/experience
DESIRED Strong Knowledge of Ariba and HEMM System
UW Medicine includes Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine, and Airlift Northwest.?
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.